Picklebilly Retreat Participant Agreement
We’re excited to have you join a Picklebilly retreat. This agreement is here to clearly outline how things work so everyone can relax and enjoy the experience. Please take a moment to review—nothing complicated, just the important details that help us create a smooth, fun, and well-run trip for everyone.
PICKLEBILLY TRAVEL PARTICIPANT AGREEMENT
Release of Liability, Assumption of Risk & Participation Terms
This Participant Agreement (“Agreement”) is entered into by the underssigned participant (“Participant”) and Picklebilly HH LLC, a Florida limited liability company (“Organizer”).
This Agreement applies to participation in any retreat, tour, clinic, or travel experience organized or facilitated by Picklebilly HH LLC (“Retreat”).
By registering for a Retreat and submitting payment, Participant acknowledges that they have read, understood, and agree to the following:
1. ASSUMPTION OF RISK
Participant understands that participation in Retreat activities involves inherent and significant risks, including but not limited to:
Physical injury from athletic activities (including pickleball: falls, collisions, strains, cardiac events)
Slips, falls, or accidents on courts, accommodations, or surrounding property
Illness, dehydration, or medical emergencies
Transportation-related incidents (vans, shuttles, third-party drivers)
Travel-related disruptions, delays, or cancellations
Weather conditions, environmental hazards, and natural events
Activities operated by third-party vendors (excursions, tours)
Risks associated with foreign travel, including differing safety standards and medical care
Participant voluntarily assumes all risks, whether known or unknown.
Participant affirms they are physically able to participate and accepts full responsibility for their fitness.
2. RELEASE OF LIABILITY
To the fullest extent permitted by law, Participant releases and discharges Picklebilly HH LLC and all associated parties (owners, employees, contractors, coaches, agents, affiliates, partners) from any and all claims arising from participation.
This includes, without limitation:
Personal injury or death
Illness or medical conditions
Property loss or damage
Sports-related injuries
Travel disruptions
Accidents during activities, transportation, or excursions
This release includes claims arising from Organizer negligence, to the fullest extent permitted by law.
3. THIRD-PARTY PROVIDERS
Organizer acts solely as a coordinator and facilitator.
All accommodations, transportation, courts, and excursions are operated by independent third parties.
Organizer is not responsible for their actions, omissions, or performance.
4. TRANSPORTATION DISCLAIMER
Organizer does not own or control transportation services.
All transportation is provided by third parties.
Participant assumes all transportation-related risks.
5. MEDICAL RESPONSIBILITY
Participant confirms they are physically fit to participate.
Participant is solely responsible for:
Personal health decisions
Consulting a physician if needed
All medical costs and treatment
Organizer does not provide medical care.
Participant authorizes emergency care if needed and accepts financial responsibility.
6. INDEMNIFICATION
Participant agrees to indemnify and hold harmless Picklebilly HH LLC against any claims arising from:
Participant’s actions or negligence
Violation of this Agreement
Third-party claims related to Participant conduct
7. PAYMENT & CANCELLATION POLICY
Deposit
A deposit is required to reserve a spot. Once a Retreat is confirmed, deposits are non-refundable.
Final Payment
Final payment is due as specified. Failure to pay may result in cancellation and forfeiture of payments.
Participant Cancellation
All payments are non-refundable due to limited capacity and advance commitments.
If a space is filled from the waitlist, a refund may be issued at Organizer’s discretion, less a $150 administrative fee.
Travel Insurance
Participant is strongly encouraged to purchase travel insurance.
Chargebacks
Participant agrees not to initiate payment disputes inconsistent with this Agreement.
8. ROOMING POLICY
Retreats may involve shared accommodations
Organizer may assign roommates if none is designated
Additional fees may apply for single occupancy, subject to availability
9. PARTICIPANT CONDUCT
Participant agrees to act respectfully toward others and property.
Organizer reserves the right to remove any participant whose behavior is unsafe, disruptive, or detrimental.
No refunds will be issued in such cases.
Participant is responsible for any damage caused.
10. PHOTOGRAPHY & MEDIA RELEASE
Participant grants Organizer permission to use photographs or video taken during the Retreat for marketing and promotional purposes unless written notice is provided in advance.
11. RETREAT CHANGES
Organizer reserves the right to make reasonable changes to schedules, instructors, activities, accommodations, or excursions due to weather, operational needs, or circumstances beyond its control.
Such changes do not constitute grounds for refunds.
12. ORGANIZER CANCELLATION
If Organizer cancels a Retreat, Participant will receive a full refund of payments made to Organizer.
Organizer is not responsible for airfare or other personal travel expenses.
13. FORCE MAJEURE
Organizer is not liable for delays, cancellations, or changes due to events beyond its control, including but not limited to natural disasters, weather, pandemics, government actions, or transportation disruptions.
14. GOVERNING LAW
This Agreement shall be governed by the laws of the State of Florida.
Any disputes shall be resolved exclusively in Florida.
15. ACKNOWLEDGMENT
Participant acknowledges that they have read, understood, and voluntarily agree to all terms of this Agreement.
Participant agrees that electronic signatures are legally binding.
Failure to complete required documentation may result in cancellation without refund.
Participant Information
Name: ______________________________________
Signature: __________________________________
Date: ______________________________________